How Nick’s Construction Firm Replaced 4 HR Point Solutions with Make.com in 6 Weeks

A 75-person construction firm replaced four disconnected HR point solutions – onboarding, background check, I-9 management, and OSHA compliance tracking – with a single Make.com-integrated stack built around BambooHR, Greenhouse ATS, and Google Workspace. Four data silos collapsed into one, and the manual reconciliation that was generating compliance errors stopped entirely.

What four tools were being replaced and why?

Nick’s construction company had accumulated four separate HR tools over four years: a standalone onboarding platform, a separate background check vendor portal, a dedicated I-9 management tool, and a compliance training tracker for OSHA certifications. Each tool had its own login, its own data silo, and its own renewal contract – and none of them exchanged data with the others.

Every new hire and every quarterly compliance audit required manual reconciliation across all four platforms. That reconciliation process produced three I-9 errors and two OSHA training lapse notifications in a single 12-month period – each carrying potential regulatory fine exposure that exceeded the annual subscription cost of the tools responsible for the errors.

What did the replacement stack look like and how did Make.com connect it?

The replacement stack: BambooHR as the single HRIS and source of truth for all employee data, Greenhouse ATS for recruiting, and Google Workspace for document management. Make.com connected the three platforms and automated the functions previously handled by the four point solutions.

A new hire trigger in BambooHR sent onboarding documents via PandaDoc (replacing the standalone onboarding platform), triggered a Checkr background check automatically (replacing the background check vendor portal), and populated an I-9 tracking Airtable table with expiration date monitoring (replacing the dedicated I-9 management tool).

OSHA certification tracking moved from the standalone compliance tool to an Airtable table with expiration dates monitored by a Make.com scenario that sent 90-day, 30-day, and 7-day renewal reminders to both the employee and their direct supervisor – a proactive workflow the previous tool did not offer.

Expert Take

Construction HR has two non-negotiable compliance requirements: I-9 currency and OSHA certification currency. Four separate tools managing these compliance functions created four separate failure points. One HRIS plus Make.com monitoring created one system with proactive alerts – which is exactly what compliance requires.

What were the outcomes 12 months after consolidation?

Software costs dropped substantially after consolidating four point solutions into BambooHR, Greenhouse, Make.com, and Airtable – with the replacement stack running at a fraction of the combined cost of the tools it replaced. The HR coordinator recovered eight hours per week previously spent on manual reconciliation across four disconnected platforms.

I-9 errors in the 12 months post-implementation: zero. OSHA training lapse notifications: zero. A new hire onboarding cycle that previously required manual steps across four platforms completed end-to-end automatically in 18 minutes. The consolidation build paid for itself within the first quarter of operation.

Key Takeaways

• Four HR point solutions were replaced by one HRIS, one ATS, and Make.com automation – eliminating four data silos and four manual reconciliation workflows.
• Software costs dropped substantially after consolidation, with the replacement stack running at a fraction of what the four-tool lineup cost annually.
• Zero I-9 errors and zero OSHA compliance lapses in the 12 months after implementation.
• The consolidation build paid for itself within the first quarter of operation.

Construction HR Consolidation FAQ

Does BambooHR handle construction-specific HR requirements like prevailing wage tracking?

BambooHR handles core HR functions well. Prevailing wage and certified payroll reporting for Davis-Bacon Act compliance requires a specialized payroll add-on or a dedicated certified payroll tool. Make.com connects BambooHR to a certified payroll tool to keep data flowing without manual entry.

How does Make.com handle I-9 expiration monitoring at scale?

Store all I-9 document types and expiration dates in an Airtable table. A Make.com scenario runs nightly, compares each document’s expiration date to the current date, and sends alerts at 90-day, 30-day, and 7-day thresholds to HR and the relevant employee.

What happens to historical data from the four replaced tools?

Export historical data from each tool before canceling the contract. Store it in a Google Drive compliance archive with a 7-year retention policy matching I-9 and employment record requirements. The replacement system carries new records going forward; the archive holds pre-consolidation history.

For a closer look at subscription tier traps in HR tech purchasing, see the ten critical questions to ask before signing an HR tech contract.